How one can Create a Social Media Calendar: Ideas and Templates

A social media calendar is just like the Marie Kondo of your whole social media technique. It appears like an enormous dedication at first, however you possibly can relaxation assured it’ll pay that point again sooner or later. (To not point out stopping minor panic assaults.)

Whether or not it’s a easy grid with a number of hyperlinks, or a bespoke dashboard that may plan out dozens of feeds, your social media content material calendar may be as easy or complicated as your model wants it to be.

Learn on and we’ll information you thru the steps essential to make your individual, and try some real-world examples. We’ll additionally listing our favourite social media content material calendar apps.

Oh, and we’ve constructed some free social media calendar templates to get you began!

However first, let’s evaluation the compelling causes to speculate on this device to start with.

What’s a social media calendar?

A social media calendar is an summary of your upcoming social media posts. It may be organized within the type of a spreadsheet, Google calendar or interactive dashboard (for those who’re utilizing a social media administration app).

Every entry in a social media calendar normally consists of some mixture of those parts:

  • The precise date and time the publish goes reside
  • The social community and account the place the publish might be revealed
  • The publish’s copy and inventive belongings (i.e. pictures or movies)
  • Hyperlinks and tags to be included within the publish
  • Any further related data (e.g. is that this an Instagram feed publish or a Story?)

Relying on the scope of your social media technique, your social media calendar can embrace one or many social networks.

Why use a social media content material calendar?

1. Save time by being organized

Your social media advertising targets have a key level in widespread with lots of the different targets in your day planner: they take effort and a spotlight each single day. Not simply whenever you’re feeling impressed (or at 11PM when the whole lot else is taken care of).

Sustaining a social media calendar allows you to plan forward, batch your work, keep away from multitasking, and observe down all of your artistic brainwaves for later.

Mainly it’s one of the best ways to be sure you’ll by no means end up desperately scrolling by means of generic inspirational quotes hoping to search out one thing to publish ever once more.

And regardless that you’ll be posting day by day, perhaps a number of instances a day, that doesn’t imply it’s good to be babysitting your feeds always. Sure social media calendar instruments can help you schedule social media posts forward of time, and, simply as essential, handle viewers engagement from one place.

Hootsuite’s planning device takes care of all of that, for those who’re inclined to provide it a strive.

2. Publish constantly

Whether or not you’re attempting to extend your Instagram likes, your YouTube subscribers, otherwise you’ve carried out social media KPIs, the primary tip from consultants will at all times be “publish constantly.” There’s simply no shortcut round it.


Persistently exhibiting up in your viewers’s feed is the important thing to partaking them on social. Spectacular engagement will increase your natural attain by way of the platform’s algorithm, so your posts get proven to new eyes, and new folks begin following your model. And making real connections with a rising viewers is the one true path to lifting your conversions.

Populating your social media calendar with posts forward of time lets you publish constantly whether or not it’s a gradual information week, or your largest promotion of the yr.

3. Make fewer typos, and likewise cut back the danger of huge errors

Planning your posts forward of time means that you could construct failsafes into your workflow. Copy-editing the textual content, fact-checking data, and even vetting it with organizational stakeholders just like the authorized group or C-suite, are all rather a lot simpler whenever you’re working days or perhaps weeks upfront.

A social media calendar—particularly one with group member approvals inbuilt—is one of the best ways to forestall a low-key embarrassment like posting the identical message throughout channels, or a high-key social media disaster.

4. Get extra formidable along with your social methods

The world’s largest social media manufacturers are sometimes operating a number of campaigns directly—lengthy, medium and short-term, paid and natural. And that’s simply the day-to-day posts.

After you have your schedule nailed down, your wonderful mind is freed as much as deal with even greater questions. Do you have to run an Instagram contest? Begin on the lookout for influencer companions? Perhaps it’s time to get your model on LinkedIn, or introduce a social media worker advocacy program.

Whether or not you’re managing a five-person content material group otherwise you’re posting your Story whereas mixing bleach on your 3pm shopper’s pastel ombre long-bob, getting your social sport to the subsequent stage means getting organized.

5. Don’t miss out on related moments

Always remember in regards to the Tremendous Bowl once more. (Or, you recognize, be sure you’re ignoring it on objective.)

A social media calendar lets you strategically observe worldwide world moments which are related to your model’s viewers.

Like, as an example, Star Wars day.

Chewbacca walnut.#MayThe4th

— Current & Right (@presentcorrect) Might 4, 2019

Celebration phrases. Glorious.

— Merriam-Webster (@MerriamWebster) December 31, 2019

Additionally, along with your day-to-day schedule coated, if one thing topical comes up—like perhaps Jennifer Aniston joins Instagram or an egg will get greater than earlier than—you could have the artistic and logistical bandwidth to have interaction with the second in an on-brand means.

6. Make higher-quality content material

Social media manufacturing values have skyrocketed because the early days, and the notion of a lone-wolf Millennial tweeting memes from their beanbag chair has gone the best way of the jegging. (Okay, okay, apart from whoever is behind Moonpie.)

As we speak, it’s not that uncommon for a single social media publish to have an entire group of creatives behind it: copywriters, designers, video editors, photographers. And asking your group of hard-working artistes to drop the whole lot for an emergency Instagram Story will not be going to win hearts or minds. (And it’s not even assured to earn engagement, if it feels slipshod or pushy.)

A social media calendar helps you allocate your belongings—each human and digital—successfully, in order that your group has the respiration room to do their finest work.

And a long-term imaginative and prescient means you’re pushing a constant model voice and content material that helps your advertising targets.

7. Monitor what works, and enhance it

What will get scheduled will get completed, and what will get measured will get improved.

Your social media analytics have quite a lot of insights for you. A social media content material calendar gives the chance to schedule your experiments in the direction of enchancment. Plan out your A/B exams till you discover the best recipe for the kind of content material, format, publish frequency, and finest time of day to publish for every social platform.

How one can create a social media calendar

There are 8 steps to creating an efficient social media calendar:

  1. Audit your social networks and content material
  2. Select your social channels
  3. Determine what your calendar wants to trace
  4. Make a content material library on your belongings
  5. Set up a workflow
  6. Begin crafting your posts
  7. Invite your group to evaluation, and use their suggestions to enhance
  8. Begin publishing/scheduling

Professional Tip: If that is your first time making a calendar for social, you would possibly need to crack open our information to making a social media advertising technique first. Your calendar might be all the higher for having clear targets to underpin it.

1. Audit your social networks and content material

Growing a transparent image of your present social media efforts will allow you to establish areas for enchancment and alternatives for brand new efforts. An audit is vital to fine-tuning your content material technique and maximizing your ROI.

Begin with our social media audit template. This can end in exact, up-to-date information on:

  • Impostor accounts and outdated profiles
  • Account safety and passwords
  • Targets and KPIs for every branded account, by platform
  • Your viewers, their demographics and personas
  • Who’s accountable for what work in your group
  • Your most profitable posts, campaigns and ways
  • Gaps, underwhelming outcomes, and alternatives for enchancment
  • Key metrics for measuring future success on every platform

Finances some devoted time to undergo your entire social belongings. Then relaxation assured that you simply’ll be tackling your refreshed social technique with one of the best data. That’s, the data that’s distinctive to your viewers, accounts and model.

2. Select your social channels

It looks like each social media supervisor we all know acquired the identical Slack message final yr. Some random higher-up going Hey there! [sunglasses emoji] Why aren’t we on TikTok?

(Professional Tip: Have an neutral third celebration drop your boss a hyperlink to six Issues You Ought to By no means Say to Your Social Media Supervisor.)

Within the hustle and bustle of the each day grind, it takes concerted effort to search out the time to remain on high of recent developments. Like, ought to your model care about Instagram Threads? And is your viewers even on TikTok?

For this reason it’s best to take a minute to be sure you’re clear on every social media platform’s person demographics. And evaluation finest practices for enterprise advertising methods, too. Naturally, we right here at Hootsuite have compiled essentially the most full guides attainable:

We’re not saying it’s a must to go into freshman-year-organic-chemistry-exam mode and soak up it . Simply take some skilled growth studying breaks throughout that post-lunch lull, and also you’ll be glowing with new insights and concepts very quickly.

3. Determine what information your social media content material calendar wants to trace

As you determine what this lovely beast goes to seem like, (and the place it’s going to reside, a.okay.a. a permanently-open Chrome tab between Gmail and Slack) you need to map out the data and performance this device goes to offer to you.

Perhaps you’re beginning contemporary for, say, your side-hustle doing social for native indie rappers. During which case a easy spreadsheet would possibly do.

However for those who’re managing a seven-person group with a dozen completely different consumer-facing manufacturers, you’re going to need one thing that may let you know who’s doing what, when it’s completed, when it’s accredited, and when it’s revealed—after which how profitable it was.

(Spoiler: Typically a spreadsheet will not be sufficient, which is why there’s a listing of all our favorite instruments on the finish of this text.)

So we advise you to begin with fundamental particulars:

  • Platform
  • Date
  • Time (and time zone)
  • Copy
  • Visuals (e.g., picture, video, illustration, infographic, gif, and so forth.)
  • Hyperlink to belongings
  • Hyperlink to revealed publish

Additionally, add extra superior particulars that you simply would possibly probably discover useful. (You’ll be able to at all times nix them later in the event that they’re redundant.) Particulars like:

  • Platform-specific format (eg., feed publish, IGTV, Story, ballot, reside stream, advertisements, shoppable posts, and so forth.)
  • The vertical or marketing campaign it’s affiliated with (eg., product launch, occasion, contests, annual giving, normal model consciousness, customer support, and so forth.)
  • Geo-targeting (i.e., is it world, North American, and so forth.)
  • Worth (i.e., Is it a short-lived topical publish or a big-budget evergreen showpiece that may very well be recycled or cannibalized for components down the road?)
  • Paid or natural? (If paid, then further funds particulars is perhaps useful)
  • Has it been accredited?
  • Has it been posted? (If that’s the case, do you need to embrace the hyperlink with its UTM?)
  • Analytics and outcomes (Typically at this stage of complexity you in all probability depend on your analytics reviews to include and clarify this data.)

4. Make a content material library on your belongings

Some folks wish to name these content material repositories or media useful resource databases or digital asset banks.

No matter what you name it, your provide of visible content material shouldn’t be dwelling in your iPhone, or in a bunch of desktop folders marked “misc social.” (Okay, okay, not less than don’t maintain them there completely.)

You need to use Dropbox, Google Drive, your organization’s inner community, or made-to-purpose database software program. A social media content material library has a number of key options:

  • It’s spacious sufficient for giant recordsdata;
  • It’s accessible out of your cellphone in addition to your pc (belief me on this one);
  • It’s simply shareable with group members, however you possibly can belief its privateness options;
  • It gives hyperlinks to particular person recordsdata to be able to plunk them into your calendar (or maybe it interfaces along with your calendar natively).

The best way you arrange your content material library is nearly as essential as your social media calendar. The much less looking out round for belongings that it’s a must to do, the higher.

For example, Hootsuite’s content material library function is seamless inside the calendar function, so that you simply’re barely conscious they’re two completely different instruments. See the way it works within the video beneath.

5. Set up a workflow

Okay, now that you simply’ve gathered all attainable data, it’s time to begin sketching within the bones of your each day, weekly and month-to-month social media cadence.

You’ll need to take into consideration:

Professional Tip: After you have a social media workflow outlined, contemplate documenting it in an easy-to-access place (say, a separate tab in your social media calendar spreadsheet). The extra complicated your group, the extra useful it’s to interrupt down definitions and processes so that you simply’re not answering texts from colleagues whenever you’re presupposed to be chomping beignets within the French Quarter, or getting a root canal.

This instance from social innovation NGO Digital Alternative Belief exhibits how their communications group retains a “pointers” tab of their calendar, with useful assets like branding and official visuals linked.

Supply: Digital Alternative Belief

6. Begin crafting your posts

At this level you’re in all probability raging with concepts, proper? Take a while to undergo that previous “misc social” folder and begin pulling collectively some discrete posts.

As you’re employed, consider how your calendar feels. If it’s onerous and finicky, perhaps you need to dial again among the element. Or perhaps it’s not detailed sufficient and it’s good to add a number of columns. (Or perhaps it’s simply… kinda ugly, during which case try our lovely free templates, within the subsequent part.)

misc folder on author's desktop, containing a meme of Kylo Ren wearing a blanket
Supply: the creator

Then again, for those who’re feeling stumped for posts that transcend subsequent Tuesday, now we have a social media content material concepts cheat sheet proper right here.

7. Invite your group to evaluation, and use their suggestions to enhance

Now that you simply’ve sculpted the foundations of your organizational empire, it’s time to disclose your work to the world, or not less than to your colleagues.

You need your calendar to be reasonably intuitive, so ship an invitation round to the individuals who’ll want to make use of it day by day (or day by day you’re on trip).

Ask them to place it by means of its paces, and schedule a gathering for everybody to attach on findings. You’ll in all probability discover some gaps.

  • Does everybody have the passwords they want?
  • Do folks perceive UTM parameters?
  • Do you could have an unrepentant hashtag abuser in your group?
  • Does everybody know methods to discover, obtain and add the high-res infographic the designer made for the Jan 18th thought management piece for LinkedIn? If not, can they determine it out simply?

On the finish of this step, it’s best to have an hermetic doc that even the most recent group member can perceive.

8. Begin publishing (or scheduling)

As Rafiki says to Simba: it’s time. Your social media calendar is up and able to run.

As you begin publishing constantly, chances are you’ll notice that it’s nonetheless taking time to take a seat down and manually publish your posts. That is very true for those who’re working with some high-volume feeds.

In that case, utilizing a calendar that additionally has a scheduling operate is your finest wager.

Social media calendar examples

Perhaps you’re questioning: what do these calendars actually seem like, on the finish of the day? Nicely, we’ve acquired some real-life social media content material calendar examples for you.

1. Nationwide Geographic’s editorial calendar

To start out, let’s check out how top-shelf editorial eyes view long-range content material planning.

This isn’t a social media content material calendar, however journal editorial calendars are usually made with potential advertisers in thoughts. Their objective is to provide advertisers an thought of what’s arising, situation by situation.

These calendars are handsome, concise, and solely element the largest hook. Additionally they usually embrace viewers demographics and mission statements. Should you’re presenting to your higher-ups—otherwise you’re an influencer seeking to showcase your skills to potential model companions—an editorial calendar is perhaps the ticket.

National Geographic editorial calendar 2020
Supply: Nationwide Geographic

2. Digital Alternative Belief’s inner social media content material calendar

One of many hardest issues to search out on-line—imagine us, we appeared—is what an precise working social media calendar seems to be like. Happily, DOT’s Director of Communications and Digital Engagement, Anne Patterson, slipped us some screencaps of what her group’s day-to-day seems to be like.

DOT’s social media content material calendar is clear and succinct, permitting all of their channels to be taken in at a look—together with their proprietary platform, Innojo.

social media content calendar by DOT highlighting Key Dates column
Supply: DOT

In the meantime, DOT’s content material library tab capabilities as a self-explanatory holding pen for inspiration, evergreen content material, and as-yet-unscheduled future posts.

social media content calendar by DOT, content library tab
Supply: DOT

3. Hootsuite’s inner social media calendar

Our third and remaining instance is the place we put our cash the place our mouth is. Try what Hootsuite’s inner social media group will get as much as in Google Sheets.

social media content calendar by Hootsuite
Supply: Hootsuite

Hootsuite’s social media group makes use of each Google Sheets and the Hootsuite Planner. This Sheets calendar (above) serves many channels with a number of posts per day.

Customers scroll horizontally to see completely different platforms, and vertically to see future or previous dates. And when posts go reside, the textual content will get stricken out. (It’s very satisfying.)

In the meantime, the “content material pillar / matter” column is so essential it has its personal key in a separate tab:

Hootsuite social media content calendar,
Supply: Hootsuite

The group additionally retains an “evergreen” tab, sorted by platform, to maintain high-quality assets shut at hand, irrespective of the season.

Hootsuite social media content calendar,
Supply: Hootsuite

In line with Social Media Supervisor Amanda Wooden, as a result of massive quantity of content material Hootsuite publishes, Sheets is useful to sketch out content material throughout all channels, usually far upfront. The group would possibly enter placeholder posts (i.e., posts with out finalized copy, hyperlinks or belongings) to get the lay of the land and guarantee a wholesome mixture of subjects.

The Hootsuite Planner, alternatively, is the place Hootsuite’s finalized social media posts get mapped out with their belongings connected, in preparation for scheduling and posting.

Hootsuite Planner with content for Hootsuite's Twitter feed
Supply: Hootsuite

Free social media calendar templates

Should you’re able to get began, now we have two Google Sheets templates for you to check out. Simply open the hyperlink, make a replica, and plan away.

Social media calendar template

This calendar template makes area for the massive 4 main platforms and focuses on a weekly scale. But it surely’s extremely customizable, and also you’re free to make it your individual.

social media content calendar template

Just like the editorial calendar above, simply open the file and create your individual copy. Make certain to create a brand new tab for every month, and plan out your editorial content material week by week.

Among the many many useful gadgets on this calendar, be sure that to not miss the tab for evergreen content material. It is a content material repository for weblog posts that at all times carry out nicely on social, regardless of seasonality. It consists of:

    • Kind of content material
    • Authentic publication date (maintain monitor of this so you recognize when it’s time for an replace)
    • Title
    • Subject
    • URL
    • Prime performing social copy
    • Prime performing picture

Social media editorial calendar template

This template is meant for planning particular person content material belongings. Assume weblog posts, polished movies, new analysis, et cetera. In different phrases, that is the place you propose out the content material that your social media efforts might be selling.

Create a brand new tab for every month, and plan your editorial content material out week by week.

editorial calendar template

Click on right here to begin utilizing our editorial calendar template in Google Sheets.

Social media content material calendar apps and instruments

Truthfully there are in all probability as many alternative social media content material calendar instruments as there are social media managers. (Firefighter wall calendar? Microsoft Outlook? Do as you want!)

Google Sheets

Will we even should listing this one? Sure. Google Sheets is the microwave oven of your social media kitchen: you’re not going to brag about it to your foodie mates, however life with out it could be unnecessarily difficult.

And whereas it could take some further time to begin rolling with pivot tables (or simply make the factor look respectable), our useful social media calendar templates not less than maintain that second level.

Hootsuite Planner

Our favourite social media content material calendar device, after all (you knew this was coming), is the Hootsuite Planner.

It eclipses even our trusty Google Sheets as a result of you possibly can draft, preview, schedule and publish your entire social media posts straight from the calendar.

The Hootsuite Planner works for Fb, Instagram, Twitter, LinkedIn, YouTube and Pinterest.

The social media calendar you possibly can construct with Hootsuite’s planner is interactive. You get your visible overview, all of your belongings (copy, visuals, hyperlinks) in a single place. From there, you possibly can simply publish, schedule or edit your posts.

Should you’re a part of a much bigger social media group, you possibly can simply share the calendar along with your coworkers and managers, and even create customized approval workflows that may enable you maintain at all times maintain your busy content material calendar in examine.


Hootsuite's social media planner dashboard
Supply: Hootsuite

Hootsuite will even enable you discover one of the best time to publish for every of your social media accounts. Utilizing the Greatest Time to Publish function will enable you set your entire upcoming content material up for fulfillment.

Hootsuite's Best Time to Publish dashboard with personalized recommendations for best times to post for maximum engagement

To study extra about scheduling and publishing content material with Hootsuite, watch this video:

When you’ve deliberate your social media content material calendar, use Hootsuite Planner to schedule your entire social media posts, have interaction along with your followers, and monitor the success of your efforts. Join a free trial at this time.

Get Began

Simply handle all of your social media in a single place and save time with Hootsuite.


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